Home

General Business Minutes Summer 2009

 

SSSC Meeting Minutes Summer 2009


May 14, 2009


DOSAF: Shannon George

  • Orientation starts , need 2 people at sac for booth 12:15 -> 1:30, Need people to speak to orientation session by next week.  sessions at 9:20 and 11:20


DOSAC: Ryan Frazier

  • Summer sports begin, rosters available.  Kickball and Ultimate Frisbee.  Turn in at captains meeting, on roster. Save the Date on the 12th


DOSR: Race Nichols

  • Freshmen orientation game night.  Every Thursday of orientation. 9-> 11, every society must be represented.  Others welcome.  Sign-up.


DOPR: Belinda Casanova

  • No report


DOF: Mike Schoen (Proxy: Allie Jackson)

  • Snacks this weekend or next week early.  Food soon.


DOCAR: Allie Bube

  • no report

DOA: Jared Hatfield (Proxy: Steven Ryan)

  • Check out the website. There have been several updates including a new Google Calendar that you can subscribe which includes all council events.
  • Next meeting we will have committee sign-ups. Start thinking about what committee you want to serve on.
  • We will be holding elections for 2nd, 3rd, and PhD students before the end of the month.  More information to come soon.
  • Society game night is fast approaching. Times and dates are on the new calendar. We will need volunteers, but we are still in the planning phase.

Vice President: Alex Halbleib (Proxy:  Matt Howard)



President: Kent Matsuzaki

  • Change to ECE 412, Tuition cost increase, maybe use ebooks to bring down costs. 

 


New Business:

  • Regional conference (NAESC), Speed news 1st issue)
  • Regional conference is brought to discussion, Ahmed 1st, Alena Second)
    • Proposal to host South East regional conference Oct. or Nov.
    • Motion to build open floor for nomination, Ahmed, Kent
      • Allie Jackson
      • Shannon George
      • motion to close floor, Coty,  Motion to acclimate Ahmed, Kate

 


Old Business:

  • none

 


Announcements:

  • Shannon needs more volunteers.
  • Kate motion to adjourn, Ahmed second
_________________________________________________________________________________

May 21, 2009


DOSAF: Shannon George

  • Orientation. Need Volunteers in the SAC!!!


DOSAC: Ryan Frazier

  • Captain's Meeting Ultimate May 28. Pick up roster in the council office. Water-balloon Dodgeball 6-9pm June 12.


DOSR: Race Nichols

  • No report


DOPR: Belinda Casanova

  • No report


DOF: Mike Schoen (Proxy: Allie Jackson)

  • Council office now stocked with food. Working on getting a Council Sam's card.


DOCAR: Allie Bube

  • Join my committee! Check out the website to get involved.

DOA: Jared Hatfield (Proxy: Steven Ryan)

  • Elections will be VERY soon.  Expect an email very soon with details.
  • Every member of council is required to participate in a committee.  Sign-ups will be very soon as well.
  • If you haven't yet looked at the council website, it has been updated with lots of new information including a nifty calendar.
  • While you are on the website check out the dates for the Society Game Nights, we will need lots of volunteers to socialize with the freshman.  Nothing stressful, just some video games.

Vice President: Alex Halbleib (Proxy:  Matt Howard)

  • No report

President: Kent Matsuzaki

  • ABET here Oct. 18-20

Regional Conference Committee:

  • Regional Conference Oct 9-10. Looking for sponsors. Need someone to make a website Contact Allie Jackson. Need Volunteers

 

Speed News: New issue went out. Societies inform of upcoming events.

 

New Business:

  • None

 

Old Business:

  • None

 

Announcements:

  • Gary Rivoli needs 3 volunteers for engineering is elementary. (May 29)
  • Alumni Council looking for people with bachelor's to serve. talk to Chris Wiles.
  • Need people for Society Game Night
  • Thursdays 11pm capture the flag campus wide. Parking lot of the music school. Get with Shannon if you want to play.

_________________________________________________________________________________

June 4, 2009


DOSAF: Shannon George

  • More help at orientation session


DOSAC: Ryan Frazier

  • Keeping team together for Ultimate league,
  • Water balloon dodgeball June 11
  • Needs help for upcoming activities


DOSR: Race Nichols

  • Freshman game night


DOPR: Belinda Casanova

  • Water balloon dodgeball next Thursday


DOF: Mike Schoen (Proxy: Allie Jackson)



DOCAR: Allie Bube

  • Absent

DOA: Jared Hatfield (Proxy: Steven Ryan)

  • Freshman Game Night tonight Vogt lab. 
  • Sign up for committees
  • Acclimate 2nd and 3rd year reps.

Vice President: Alex Halbleib (Proxy:  Matt Howard)

  • absent

President: Kent Matsuzaki

 

  • Have money wee need to spend by Wednesday

NAESC:
   
  • NAESC meeting 5:00 p.m today
  • Raytheon is donating to NAESC probably be others
  • LA is advertising at Game Night
    • Dean is donating $800 to LA
  • 17th August meeting/meal for LA to mingle with society reps.

 


 

New Business:

  •    None

 

   


Old Business:

  • None

 


Announcements:

  • Go out to Game night  9-11 Monday and Thursday
_________________________________________________________________________________

June 11, 2009


DOSAF: Shannon George

  • Freshman Orientation still going on


DOSAC: Ryan Frazier

  • Water balloon dodgeball and free ice cream across from Eckstrom


DOSR: Race Nichols

  • No Report


DOPR: Belinda Casanova

  • Same as Ryan's report


DOF: Mike Schoen (Proxy: Allie Jackson)

  • No Report


DOCAR: Allie Bube



DOA: Jared Hatfield (Proxy: Steven Ryan)

  • Attend game night tonight!  We have had low attendance from council members this past Monday.  The reminder email has already gone out so no excuses!
  • The freshman handbook this year will be a OneNote file.
    • Each department will be given a page and requests have been sent out to each department to complete their one page of content.
    • SSSC will complete all of the other pages with content about Speed School and some about the university in general.
    • If anyone is interested in helping out please contact me: doa@speedcouncil.org
    • This is a big project and we are hoping to make a very comprehensive manual.
  • If you haven't checked out council's calendar at http://speedcouncil.org/calendar you really should because there are now links for you to subscribe to it.  It also has almost every council event.
  • We should be approving the election results at today's meeting.

Vice President: Alex Halbleib (Proxy:  Matt Howard)

  • No Report

President: Kent Matsuzaki

 

  • Acad. integrity, should students be able to charge others with cheating.
    • Currently prof. must catch student in act.  Should this change.

 

NAESC: Allie Jackson (DORC)

 

  • No Report

 

New Business:

  • Discussion was introduced about amending Constitution/by-laws to remove members who don't attend meeting, this includes reps. 
    • We need to send out reminders earlier.
    • Members seem to support the idea of consequences for not showing up.

 


Old Business:


 


Announcements:


_________________________________________________________________________________

June 25, 2009


DOSAF: Shannon George



DOSAC: Ryan Frazier

  • Speed Olympics tentatively July 11. 


DOSR: Race Nichols

  • Game night tonight.
  • 7 societies need to fill out profiles.
    • ACM
    • NSBE
    • Tau Beta Pi
    • BMES
    • AIAA
    • ASME
    • SAE


DOPR: Belinda Casanova



DOF: Mike Schoen (Proxy: Allie Jackson)

  • Ordered things for Left over budget. 
  • Expecting packages in soon


DOCAR: Allie Bube

  • No Report

DOA: Jared Hatfield (Proxy: Steven Ryan)

  • The following election results will be approved during new business:
    • 2nd Year Representative:
    • Andrew McGinnis
    • Lindsay Ferguson
    • Martin Kiefer
    • Matthew Dutcher
    • Zachary Russo
    • Christopher Garr
    • Cory Revert
    • Nicholas Greco
    • Matthew Thomas
    • 3rd Year Representative:
    • Allie Jackson
    • Wallace Sumter Pitteneger
    • Hannah Downs
    • David Beraun
  • A new method of tracking council member attendance has just been implemented.  This is a much more accurate way of tracking member attendance from one meeting to another.  Additionally, if you like it or not, your attendance history is now available on http://speedcouncil.org
    • Each council member now has a green, yellow, or red status based on their attendance record to indicate if they are in good standing, are at a warning level on attendance, or are in bad standing.
    • We have far too many council members in bad standing and hopefully making this information easily available will help encourage attendance.
    • Also, if you ever think you were not recorded or want to make sure you were marked as excused, you can now check online.

Vice President: Alex Halbleib (Proxy:  Shawn Maurer)

  • Meeting about e-expo last night.  Working on competition ideas.
  • Working on Welcome weekend video.  Need ideas and Volunteers

President: Kent Matsuzaki

  • All voting members must serve on a committee.


Old Business:

  • Proposal for the formation of a Committee of the Organization of the Council Office (COCO)

 

 

New Business:

  • None - Quorum not met

 


Announcements:

  • The next General Business meeting for SSSC will be held on July 9.
  • New Speed news on Monday.  Need articles in ASAP.
  • Honor Council.  To serve on issues of academic integrity.  Student run committee.
  • SWE Crossing Borders Seminar on Saturday.  Vogt 311 9-11.  Register at www.uofl.edu/rso/swe
  • Health Services Farmers Market, Thurs. 11-3, 400 Block of East Grey ST.
_________________________________________________________________________________

July 9, 2009


DOSAF: Shannon George

  • Thanks to everyone who showed up to the orientations and helping out.


DOSAC: Ryan Frazier

  • Speed Olympics will be held outside of JB Speed on July 16th.
    • Help spread the word!


DOSR: Race Nichols

  • No report.


DOPR: Belinda Casanova

  • Speed Olympics is next week!


DOF: Mike Schoen (Proxy: Shawn Maurer)

  • Getting food tonight.
  • Will discuss new tshirt designs in new business


DOCAR: Allie Bube



DOA: Jared Hatfield

  • Working on compiling the freshman handbook.  This year it is going to be a OneNote file.  If anyone is willing to help out contact me via email.  There is a lot of work that still needs to be done before the start of the fall semester.
  • Council Website has undergone some major improvements.  Check it out!
  • Committee members are now listed on the website.  If youa are not on a committee it is marked next to your name.
  • Attendance standing is listed on the website as well next to your name.
  • Achievements are a new council imitative that I am starting.  Thank you to everyone that filled out the survey that was sent out a few days ago.  That information will be used to award the first achievements.  Achievements will fully start in the fall, but if you have any ideas or suggestions send them my way.

Vice President: Alex Halbleib

  • No report.
  • No proxy.

President: Kent Matsuzaki

  • Any 4th or 5th year students interested in helping out the standards and admissions committee should contact Kent.


Leadership Advantage:

  • Wrapping up preparation.
  • Anyone interested in being a facilitator needs to fill out the application by tomorrow.

 


DORC:

  • The website is up and running.

 


Old Business:

  • Proposal for the formation of a Committee of the Organization of the Council Office (COCO)

 

New Business:

  • Motion to discuss purchase of new tshirts: Shwan Maurer
    • Second: Craig Richardson
    • Like the Louisville Engineering Shirts
    • Competition for a new design for T-Shirts.
    • Close discussion: Craig Richardson
    • Second: Shawn Maurer

 

 

Announcements:

  • A group of German students are attending a Bats game tomorrow and want to hang out with Speed School Students.  The game is tomorrow at 7:05 at Slugger field.
  • Summer fest: there will be a concert this Saturday in the Red Barn and another concert next Friday in the Red Barn.
  • Next Thursday there will be a blood drive in Vogt 314.
_________________________________________________________________________________